Terms & Conditions

 

Hackathon Terms and Conditions for NZTA’s Save One More Life

Purpose

The purpose of the Save One More Life Hackathon is for people to come together and work in teams to reimagine how technology can make a meaningful difference to safety on NZ roads.

Date & Venue

4pm 16 March - 4pm 18 March at 105 Cook St. Auckland. Hosted and run in conjunction with Datatcom by NZTA (“we” or “us”).

Eligibility

Only registered individuals who can form into <15 teams on the day and adhere to these T&Cs can participate.

Prizes

Teams will present their concept to a panel of judges in ~8 min “pitches”. This panel will then award a 1st, 2nd, and 3rd place prize, based on our judging criteria. Only your own work during the hackathon counts towards the judging.

Behaviour

We ask you to be considerate of others and focus on the reason for the Hackathon.

Intellectual Property (IP)

We won’t claim ownership of your IP, but we ask that you respect 3rd party IP rights and let us show off your concepts for promotional purposes.

Media

Media will be on site, and you will need to be OK with having your picture, video, or voice recorded for publicity.

Disclaimer

We provide all of the facilities, resources, and support on a good faith, best efforts, basis, but we can’t be responsible for your use / misuse of them.

 

Hackathon Terms and Conditions - THE FINE PRINT:

Purpose

●      The purpose of the Save One More Life Hackathon is for people to come together and work in teams to reimagine how technology can make a meaningful difference to safety on NZ roads.

Date & Venue

●      The Save One More Life Hackathon will take place at 105 Cook St, Auckland, from 4pm Friday 16 March to 4pm Sunday 18 March.

●      The venue will be open during the following times:

○      Friday 16 March: 4:00pm - 10:00pm

○      Saturday 17 March: 6:30am - 10:00pm

○      Sunday 18 March: 6:30am - 4:00pm

●      You will need to make their own arrangements for getting to- and from- the venue, with no parking available on site, but our FAQ provides you with a good list of options!

Eligibility

●      To be a Participant, you must have registered through the Save One More Life website and have received a confirmation of your participation from the Organisers.

●      Participants must be 18 years or older, or have a legal guardian present during their participation in the Hackathon.

●      You must be part of a team, and cannot join multiple teams.

●      Teams must register their members, including a nominated “Team Representative” with the Organisers at the event.

●      Businesses and other organisations cannot register as participants or teams.

●      The competition will not start until all Participants have joined one of a maximum of 15 teams.

●      The Organisers may disqualify any Participants or Teams for breaching these terms and conditions at any time.

Prizes

●      The following prizes are available to be awarded to Teams during the Save One More Life Hackathon:

○      1st Prize

$2,000, work with the Transport Agency to progress your idea, attend a hosted VIP lunch, trophies for the team, profile via website & media

○      2nd Prize

$1,500, attend a hosted VIP lunch, trophies for the team, profile via website & media

○      3rd Prize

$1,000, trophies for the team, profile via website & media.

●      To win a prize, Teams must present their concepts during the Hackathon to our panel of judges, in the form of a “Pitch Presentation” of fixed duration (the fixed duration will be advised after teams have formed - depending on the number of teams, this may be e.g. 9 minutes: consisting of 1 minute set-up, 5 minutes presentation, and 3 minutes of questions)

Our panel of judges will assess your concepts against the following criteria:

○      Impact 20%

The concept is likely to make a significant difference by reducing road deaths and serious injuries (DSI)

○      Ability to Implement 20%

The concept is realistically achievable with appropriate resourcing

○      Execution 15%

The concept has been technically well architected and translated into the working prototype.

○      Experience 15%

The user experience is intuitive and serves the intended purpose.

○      Use of Data 15 %

Leverages first and/or third party data in unique and sophisticated ways. Demonstrated insights through use of data

○      Presentation 15%

Pitch quality. Verbal and visual communication

 

●      We assess entries on the basis of the work your Team produces during the Hackathon and not what you brought in. For example, bringing a complete codebase/project without further modification will not contribute towards the Execution criteria of your submission, and outsourcing is not permitted.

●      Judges’ decision will be final, and no correspondence will be entered into.

●      To receive a prize, at least one representative of a team must be present for photos and publicity at the time of the award.

●      Prizes are awarded to Teams as a group, but prize materials will be initially transferred to the Team Representative once all team members have signed a declaration and release stating that:

○      They have complied with all of the terms and conditions of the Hackathon; and

○      They have agreed on the distribution of the prizes among the Team members.

●      It is up to each team to determine the distribution of prize materials among them - the Organisers are not responsible for resolving disputes among Team members.

●      We may offer you additional assistance to progress your concept, regardless of whether you were awarded a prize.

Behaviour

●      Essentially, we ask you to be considerate of others and focus on the reason for the Hackathon, but the following code of conduct provides a bit more detailed guidance:

○      We seek to create a respectful, friendly, and inclusive experience for all Participants.

○      As such, we do not tolerate harassing or disrespectful behaviour, messages, images, or interactions by any event participant, in any form.

○      We do not tolerate any behaviour that is degrading to any gender, race, sexual orientation or disability.

○      You may not intentionally interfere with other Participants, Teams, or Systems involved in the Hackathon.

○      The Hackathon is not a place to promote your business - please leave the sales pitch for another time.

○      We encourage everyone to assist in creating a welcoming and safe environment. Please report any concerns, harassing behaviour, or suspicious or disruptive activity to Organisers or event staff.

○      The Organisers reserve the right to refuse admittance to, or remove, any person from
The Hackathon at any time at their sole discretion.

Intellectual Property (IP)

●      You won’t have to assign your IP to us as a condition of entering the Hackathon. As between us and you, we will not own any intellectual property created by you during the Hackathon, and all intellectual property rights in your concept will remain with the Participant(s) who created them, or with third parties, in the case of intellectual property rights owned by any such third parties.

●      By participating in any of the Hackathons, you will be disclosing and demonstrating your concept to other entrants of the Hackathon and the Judging Panel.

●      You grant us a perpetual, irrevocable, worldwide, royalty and payment free, transferable, sub-licensable right to exercise all of the intellectual property rights in your concept for the purpose of assessing this against our judging criteria.

●      The hackathon is a public event, and you will need to make your own arrangements for keeping data and intellectual property secure. While we have an elementary fire-wall, we do not provide encrypted connections, and things you say may be overheard by others.

●      You also grant us a non-exclusive, royalty free license to use the information within your pitch for all purposes necessary tomanage the Hackathon, the resulting publicity, and to advertise and promote future events. Any use by us of your pitch or intellectual property for other purposes will be subject to separate agreement (if applicable).

●      You warrant that you have the right to grant the licenses described above. Please do not submit any concepts where you are not in a position to grant the licenses set out above.

●      You indemnify us against any third party liabilities, claims, costs, expenses (including legal costs), loss or damage incurred as a result of publishing any material submitted by you as part of your concept.

●      We prefer the use of open source and creative commons material, but you can make use of existing IP and technology, including third party libraries, frameworks or your own pre-built code, provided:

○      you have the necessary permissions to submit, perform & publish your concept,

○      you declare any code, technology, or IP that you bring with you and is incorporated into your concept, including a description of the scope and functionality of this material.

●      We accept no liability for any disagreement among team members regarding ownership of any intellectual property rights contained in any concept including, without limitation, the winning concept.

Media

●      We may host a select group of media on site over the Hackathon weekend and expect you to potentially engage with media about your experience.

●      By participating you grant us a release to be photographed and for this material to be shared via social media and potentially to be included in case study materials about the Hackathon.

●      By participating in the Hackathon, you acknowledge that your image and voice may be used by us to produce any of the following Hackathon-related content:

○      Digital video

○      Social media content – inclusive of LinkedIn, Twitter, Facebook, blogs, and others

○      Print

○      Photography

Photographic, audio or video recordings may be used for the following purposes:

○      Conference presentations

○      Informational presentations

○      Annual review

○      Publishing on NZ Transport Agency’s online channels, both internal and external

○      Media

●      We respect your privacy and will not share your contact information submitted through the registration process with third parties.

Disclaimer

●      We provide all of the facilities, resources, and support (e.g. venue, catering, broadband, mentors, etc) on a good faith, best efforts, basis. We cannot accept liability for any of these not meeting your requirements

●      You indemnify us against all claims, demands, actions, costs, expenses (including but not limited to legal costs and disbursements on a solicitor and client basis), losses and damages arising from or incurred by reason of any infringement or alleged infringement (including but not limited to the defence of such alleged infringement) of any intellectual property rights in respect of your participation in the Hackathon or use or misuse of prizes.

●      You agree that we shall not be liable for any costs, losses and/or damages resulting from or in connection with (i) participation in the Hackathon or (ii) any damage to or loss of your personal property or to any computers or other hardware, data or software, that you may use or bring to the Hackathon.

●      We reserve the right to cancel the event and /or amend these terms and conditions.

●      You are responsible for obtaining your own independent legal advice regarding these Terms and Conditions.

●      Failure by us to enforce any of our rights at any stage does not constitute a waiver of those rights.

●      If any of these Terms and Conditions are held to be invalid, unenforceable or illegal for any reason, the remaining Terms and Conditions shall nevertheless continue in full force.

 

Acknowledgment of terms

·       By participating in the New Zealand Transport Agency’s Save One More Life Hackathon, I acknowledge an agree to the above terms and conditions in favour of the New Zealand Transport Agency and each other participant.